Drag and drop on a weekly or monthly grid
Move shifts between people and days. Role stripes show who is doing what. Hours and labour cost update per day, per employee and per week.
Rotas · Leave · Attendance
Rota, leave and attendance for shift-based teams.
RotaTree is where your managers build the rota, your staff see it on their phones, request leave and clock in on site. One workspace, every location.
Get a demoWeb app. Works on phone, tablet and desktop. Nothing to install.
What does it actually do?
Six things. Pick one and see the real screen.
Weekly or monthly grid. Drag shifts, publish when ready.See rotas
One allowance ledger per person. Requests go to the manager.See leave
Scheduled next to recorded, late arrivals marked, approved monthly.See attendance
Each person marks when they can and cannot work.See availability
Hours and cost by day, person, location or role. Chart, table, CSV.See reports
129 RotaCloud-compatible endpoints, admin keys and signed webhooks.See the API
Inside the workspace
- Weekly rota
- Monthly rota
- Open shifts
- Copy week
- Draft to publish
- Labour cost per day
- Leave ledger
- Sickness and TOIL
- Availability patterns
- 20-second QR clock-in
- Monthly attendance sheet
- Payroll lock
- Scheduled vs actual
- CSV export
- API
- Signed webhooks
- Multi-location
- Pay rates
- Weekly-hour limits
Who is it for?
Any employer that runs shifts, at one site or many. Managers plan the week, staff check it on their phones, and everyone clocks in at the workplace.
Rotas
How do shifts get planned?
Managers build the week in a grid and publish it. Staff see published shifts on their phones and can claim the open ones.
Draft first, then publish
Saving or editing a shift leaves it as a draft. Staff only see it once you publish, and they can acknowledge it.
Open shifts staff can claim
Leave a shift unassigned and employees can pick it up. Drop and swap requests need a manager’s approval.
Copy last week
Copy a week forward, then change what is different. Export any week to CSV.
Overlaps, leave clashes and long weeks get flagged
A shift that overlaps another or lands on approved leave fails validation. Weekly-hours warnings show who is over their limit.
Leave and availability
How does leave work?
Each person has an allowance. They request time off, the manager approves or denies it, and the rota is checked for clashes.
One ledger per person
Holiday, sickness, TOIL and additional leave, with monthly totals and what is left. Export to CSV when payroll asks.
Request, approve or deny
Requests reach the manager as a pending notification. One decision, recorded against the ledger.
Availability, month by month
Employees mark themselves available or unavailable, all day or for set hours, and can repeat a weekday pattern. Managers see it while planning.
Clashes are caught at approval
Leave cannot be approved over a scheduled shift. Move the shift first.
Conflict with a scheduled shiftFri 18 Sept · 09:00–17:00 · Riverside Café
Staff do it from their phone
Employees open RotaTree in their phone’s browser to check shifts and request leave. There is nothing to install.
Attendance
How does clock-in stop buddy punching?
A tablet at the workplace shows a QR code that changes every 20 seconds. Staff scan it with their own phone, on the workplace Wi-Fi. The server records the time.
A QR code that expires every 20 seconds
The workplace terminal shows a code signed on the server. A photo of it sent to a friend is useless a few seconds later.
20 s
A new code every 20 seconds, signed server-side.
Only on your workplace Wi-Fi
The phone has to be on your workplace Wi-Fi. A scan from anywhere else is refused.
Server time, not phone time
Timestamps come from the server. Late arrivals and breaks are recorded against the scheduled shift.
Corrections are marked as corrections
A manager can fix a missed clock-out. The record says it was adjusted by hand.
In 09:00QR verified
Out 17:02Manual adjustment
A PIN terminal for sites without the QR check
The older terminal takes a six-digit PIN and locks after five failed attempts. Sites that enforce the Wi-Fi check use the QR code instead.
Once
Each QR code can be used once per person. A reused code is rejected.
A monthly sheet you approve and lock
Scheduled next to recorded, for every person. Approve the records, then lock the payroll period. Manual edits are blocked once the period is locked.
Who is in, right now
The dashboard shows who is late, clocked in, on break and clocked out today.
Will it work with what we already use?
Yes. Export anything to CSV, or connect your own systems through the API.
- API with 129 endpoints
- Signed webhooks for shift events
- Admin API keys you can revoke
- CSV export from rotas, leave and attendance
- RotaCloud import with IDs preserved
Switching from RotaCloud?
We import your shifts, workers, locations and roles for you, with their IDs preserved. Create a new API key and point your integrations at api.rotatree.com.
Is our data safe?
Every row belongs to one company, and the database enforces that, not just the app.
Read the security pageGet a demo
- Each company’s data is separated in the database itself
- Employees never see colleagues’ pay
- Managers only see their own locations
- Approvals and clock-ins are checked on our servers, not in the browser
- API keys are stored hashed
- HTTPS everywhere
Getting started
How fast can we be live?
Three steps. The only hardware is a tablet for the clock-in terminal.
-
- Add locations and people, or we import them from RotaCloud for you
- Set pay rates and weekly hour limits
- We set up logins for your managers and staff
-
- Build the week, copy it forward, publish
- Staff see their shifts on their phones and claim open ones
- Leave requests arrive in the app, not by text
-
- A tablet on the wall shows the 20-second QR code
- The first monthly attendance sheet is approved and locked
- Hours and cost reports by location and role
How do we get a demo?
Tell us how big the team is. We will show you RotaTree set up for a team like yours.
- Weekly rota
- Monthly rota
- Open shifts
- Copy week
- Draft to publish
- Labour cost per day
- Leave ledger
- Sickness and TOIL
- Availability patterns
- 20-second QR clock-in
- Monthly attendance sheet
- Payroll lock
- Scheduled vs actual
- CSV export
- API
- Signed webhooks
- Multi-location
- Pay rates
- Weekly-hour limits